This page was written from the (anonymized) voices of the grantmaker community globally

This page was written from the (anonymized) voices of the grantmaker community globally

Reviewing a grant is more
than reading a document.

Reviewing a grant isn't reading a document.

It's hundreds of checks. Eligibility. Compliance. Budget.
 Documents. By the time you finish one, you're spent.

It's hundreds of checks. Eligibility.
Compliance. Budget.
Documents. By the time you finish
 one, you're spent.

There are

There are

180
180

more waiting

more waiting

One grant.
Hundreds of checks.
Every single application requires
0
+
individual checks to get through
Here's what that actually looks like
The solution
Optible handles
all of that.
Optible assessment process
The result
No more manual checks.
No more chasing documents.
Optible does the work — you make the call.

"Our team was drowning in spreadsheets. With Optible, the work is already half done."

Head of grants, US Community foundation

85k+

Checks run


85k+

Applications processed


1184

Not two and a half months


1days

Per round, mechanical checks

90hr saved
85k+

Checks run


85k+
1184

Applications processed


85k+
1Days

Not two and a half months


85k+
1hr saved

Per round, mechanical checks

85k+

"It just feels so archaic - how foundation land is doing this."

VP of Technology, Top 10 US Foundation

The AI question, answered.

The AI question,
answered.

Built with grant makers, not imposed on them. Optible handles the mechanical checks — eligibility, compliance, document validation. Your team handles impact, merit, and judgment.

Built with grant makers, not imposed on them. Optible handles the mechanical checks — eligibility, compliance, document validation. Your team handles impact, merit, and judgment.

Human always in the loop. By design.

How it works

An intelligence layer on top of your existing grant management system.


An intelligence layer on top of your existing grant management system.


1

1

1

1

Intake

Applications flow in from your GMS — Fluxx, SmartSimple, Submittable, Salesforce, Blackboard

2

Eligibility

Instant screening against your program criteria. Non-competitive applications flagged in seconds.

3

Document checks

Validation, compliance flags, budget alignment, external data lookups — across every attachment.

1

Intake

Applications flow in from your GMS — Fluxx, SmartSimple, Submittable, Salesforce, Blackbaud

2

Eligibility

Instant screening against your program criteria. Non-competitive applications flagged in seconds.

3

Document checks

Validation, compliance flags, budget alignment, external data lookups — across every attachment.

4

Assessment

Each application scored against your adaptive rubric. Evidence linked to every flag.

5

Review

Your team sees a clear, structured view. Change any score with a single comment.

6

Decision

Human judgment, with the
mechanical work already done.
Full audit trail.

5

Review

Your team sees a clear, structured view. Change any score with a single comment.

6

Decision

Human judgment, with the
mechanical work already done.
Full audit trail.


Methodical

Every score links to the exact passage that generated it. Every flag is traceable. Your team sees the reasoning and can change anything.

"Very accurate at picking the ones that were not competitive."
Senior Assessor, Department of State Development

Fast.

Assessment time drops from 20 minutes to 20 seconds. A disqualifying issue on page 14 of a supporting document — flagged before your reviewer opens the file.

"Just freeing up my time to do literally anything else would be amazing."
Grants Program Lead

Adaptive.

Your rubric learns. As assessors adjust scores and add reasoning, Optible calibrates to how your team actually thinks. The rubric improves with every review session.

"Within a few sessions, we're getting where you need it to be."
Department of State Development

Methodical

Every score links to the exact passage that generated it. Every flag is traceable. Your team sees the reasoning and can change anything.

"Very accurate at picking the ones that were not competitive."
Program Director, Public Sector

Fast.

Assessment time drops from 20 minutes to 20 seconds. A disqualifying issue on page 14 of a supporting document — flagged before your reviewer opens the file.

"Just freeing up my time to do literally anything else would be amazing."
Grants Program Lead

Adaptive.

Your rubric learns. As assessors adjust scores and add reasoning, Optible calibrates to how your team actually thinks. The rubric improves with every review session.

"Within a few sessions, we're getting where you need it to be."
Program Director, Public Sector

What they're telling us.

What they're telling us.

  • Optible was different — data stays in-country,
    and the certifications were already there.

    -Program Lead

  • "There's not really anything on the market like it.

    You're not trying to build a new grants management

    system — you're focused on the review process."

    -Program Director, US Private Foundation

  • "As a technologist, love it. This is where we need

    to be in foundation space."

    -Grants Program Lead

  • We've been doing this manually with spreadsheets
    for years. Seeing Optible's auto-evaluation in action
    — I didn't realise how much time we were
    leaving on the table.

    -UK Grants Program Lead

Use Our Free
Return on Investment Calculator

Grant review calculator

How many applications do you review per cycle?

0apps
50 applications
Complexity

How many criteria does each application get scored on?

0criteria
7 criteria per application
Documents

How many documents are attached to each application?

0docs
3 documents per application

Do you cross-verify information across those documents?

Manual work

Verifying addresses, tax registration numbers, eligibility flags, budget figures — how often?

How much time switching between documents and tabs?

0/10
4 / 10 — moderate switching
Team alignment

How differently would two reviewers score the same application?

0/10
moderate variance

How confident is your team in applying your rubric?

Case Studies at a Glance

1,200 applications, competitive open grant round

Before Optible
Time per application
20 min
Review cycle
3 months, 17 staff
Hours on checks
400 hrs / round
After Optible
Time per application
2 min10× faster
Review cycle
4 days, 3 staff
Hours on checks
40 hrs / round

"AI solutions are finding open calls and just writing applications. People are just hitting send — and who's gotta read that? I have to read that."

"AI solutions are finding open calls and just writing applications. People are just hitting send — and who's gotta read that? I have to read that."

-Grants Program Lead

1

Getting started

Getting started

Live in days, not months.

Live in days, not months.

1

Upload your guidelines

See what we can check for you."

"Get your free evaluation breakdown."

2

Connect your GMS

Two-way data flow with Fluxx, SmartSimple, Submittable, Salesforce, Blackboard.


3

Review with clarity

Scored, evidence-linked applications from day one. Your team still decides.


"I just think there's so many benefits when you look at it saving my team time clicking across five different places."

Program Director, Department of State Development

"I just think there's so many benefits when you look at it saving my team time clicking across five different places."

Program Director, Community Foundation

Protecting and securing data


Protecting and
securing data


SOC 2 Certified


ISO 27001



US-domiciled (AWS)



GDPR Compliant

Multi-region hosting


Annual pen testing

SOC 2 Certified


ISO 27001



US-domiciled (AWS)



GDPR Compliant

Multi-region hosting


Annual pen testing

Connects with what you already use

Connects with what you
already use

No migration. No rip-and-replace. Optible sits on top.


No migration. No rip-and-replace.
Optible sits on top.


  • Fluxx

  • SmartyGrants

  • Salesforce

  • Blackbaud

  • SmartSimple

  • Submittable

Get Started

Simple pricing

Starting from

US$12,000

/year per program

Annual commitment

Full platform access

Document Validation

Dedicated Customer Success

Adaptive rubric training

Unlimited users Generous usage limits

End-To-End Advanced Management

Available globally · Local support in AU, UK & US

Book a demo

See it on your program.

See it on your
program.

Your criteria. Your applications. Your workflow. Not a generic demo.

Your criteria. Your applications.
Your workflow. Not a generic demo.

See it in action

The Optible Founders have been building adaptive rubric technology since 2019.

Your criteria. Your applications.
Your workflow. Not a generic demo.

Product

Integrations

Changelog

Company

Blog


Contact us


Privacy policy


Terms of service


Data security


Data Processing Agreement

Other Policies

Australia

Lot Fourteen, North Terrace

Adelaide SA 5000


United Kingdom
64 Nile St, London N17SR

United States
904 High St, Palo
Alto CA 94301



Product

Integrations

Changelog

Company

Blog


Contact us


Privacy policy


Terms of service


Data security


Data Processing Agreement

Other Policies

Australia

Lot Fourteen, North Terrace

Adelaide SA 5000


United Kingdom
64 Nile St, London N17SR

United States
904 High St, Palo
Alto CA 94301



Product

Integrations

Changelog

Company

Blog


Contact us


Privacy policy


Terms of service


Data security


Data Processing Agreement

Other Policies

Australia

Lot Fourteen, North Terrace

Adelaide SA 5000


United Kingdom
64 Nile St, London N17SR

United States
904 High St, Palo
Alto CA 94301