This page was written from the (anonymized) voices of the grantmaker community globally
This page was written from the (anonymized) voices of the grantmaker community globally
Reviewing a grant is more
than reading a document.
Reviewing a grant isn't reading a document.
It's hundreds of checks. Eligibility. Compliance. Budget.
Documents. By the time you finish one, you're spent.
It's hundreds of checks. Eligibility.
Compliance. Budget.
Documents. By the time you finish
one, you're spent.
There are
There are
more waiting
more waiting
Hundreds of checks.
all of that.
"Our team was drowning in spreadsheets. With Optible, the work is already half done."
Head of grants, US Community foundation
Checks run
Applications processed
Not two and a half months
Per round, mechanical checks
Checks run
Applications processed
Not two and a half months
Per round, mechanical checks
"It just feels so archaic - how foundation land is doing this."
VP of Technology, Top 10 US Foundation
The AI question, answered.
The AI question,
answered.
Built with grant makers, not imposed on them. Optible handles the mechanical checks — eligibility, compliance, document validation. Your team handles impact, merit, and judgment.
Built with grant makers, not imposed on them. Optible handles the mechanical checks — eligibility, compliance, document validation. Your team handles impact, merit, and judgment.
Human always in the loop. By design.
How it works
An intelligence layer on top of your existing grant management system.
An intelligence layer on top of your existing grant management system.
1
1
1
1
Intake
Applications flow in from your GMS — Fluxx, SmartSimple, Submittable, Salesforce, Blackboard
2
Eligibility
Instant screening against your program criteria. Non-competitive applications flagged in seconds.
3
Document checks
Validation, compliance flags, budget alignment, external data lookups — across every attachment.
1
Intake
Applications flow in from your GMS — Fluxx, SmartSimple, Submittable, Salesforce, Blackbaud
2
Eligibility
Instant screening against your program criteria. Non-competitive applications flagged in seconds.
3
Document checks
Validation, compliance flags, budget alignment, external data lookups — across every attachment.
4
Assessment
Each application scored against your adaptive rubric. Evidence linked to every flag.
5
Review
Your team sees a clear, structured view. Change any score with a single comment.
6
Decision
Human judgment, with the
mechanical work already done.
Full audit trail.
5
Review
Your team sees a clear, structured view. Change any score with a single comment.
6
Decision
Human judgment, with the
mechanical work already done.
Full audit trail.
Methodical
Every score links to the exact passage that generated it. Every flag is traceable. Your team sees the reasoning and can change anything.
"Very accurate at picking the ones that were not competitive."
Senior Assessor, Department of State Development
Fast.
Assessment time drops from 20 minutes to 20 seconds. A disqualifying issue on page 14 of a supporting document — flagged before your reviewer opens the file.
"Just freeing up my time to do literally anything else would be amazing."
Grants Program Lead
Adaptive.
Your rubric learns. As assessors adjust scores and add reasoning, Optible calibrates to how your team actually thinks. The rubric improves with every review session.
"Within a few sessions, we're getting where you need it to be."
Department of State Development
Methodical
Every score links to the exact passage that generated it. Every flag is traceable. Your team sees the reasoning and can change anything.
"Very accurate at picking the ones that were not competitive."
Program Director, Public Sector
Fast.
Assessment time drops from 20 minutes to 20 seconds. A disqualifying issue on page 14 of a supporting document — flagged before your reviewer opens the file.
"Just freeing up my time to do literally anything else would be amazing."
Grants Program Lead
Adaptive.
Your rubric learns. As assessors adjust scores and add reasoning, Optible calibrates to how your team actually thinks. The rubric improves with every review session.
"Within a few sessions, we're getting where you need it to be."
Program Director, Public Sector
What they're telling us.
What they're telling us.
Optible was different — data stays in-country,
and the certifications were already there.-Program Lead
"There's not really anything on the market like it.
You're not trying to build a new grants management
system — you're focused on the review process."
-Program Director, US Private Foundation
"As a technologist, love it. This is where we need
to be in foundation space."
-Grants Program Lead
We've been doing this manually with spreadsheets
for years. Seeing Optible's auto-evaluation in action
— I didn't realise how much time we were
leaving on the table.-UK Grants Program Lead
Use Our Free
Return on Investment Calculator
How many applications do you review per cycle?
How many criteria does each application get scored on?
How many documents are attached to each application?
Do you cross-verify information across those documents?
Verifying addresses, tax registration numbers, eligibility flags, budget figures — how often?
How much time switching between documents and tabs?
How differently would two reviewers score the same application?
How confident is your team in applying your rubric?
Case Studies at a Glance
1,200 applications, competitive open grant round
"AI solutions are finding open calls and just writing applications. People are just hitting send — and who's gotta read that? I have to read that."
"AI solutions are finding open calls and just writing applications. People are just hitting send — and who's gotta read that? I have to read that."
-Grants Program Lead
1
Getting started
Getting started
Live in days, not months.
Live in days, not months.
1
Upload your guidelines
See what we can check for you."
"Get your free evaluation breakdown."
2
Connect your GMS
Two-way data flow with Fluxx, SmartSimple, Submittable, Salesforce, Blackbaud.
3
Review with clarity
Scored, evidence-linked applications from day one. Your team still decides.
"I just think there's so many benefits when you look at it saving my team time clicking across five different places."
Program Director, Department of State Development
"I just think there's so many benefits when you look at it saving my team time clicking across five different places."
Program Director, Community Foundation
Protecting and securing data
Protecting and
securing data
SOC 2 Certified
ISO 27001
US-domiciled (AWS)
GDPR Compliant
Multi-region hosting
Annual pen testing
SOC 2 Certified
ISO 27001
US-domiciled (AWS)
GDPR Compliant
Multi-region hosting
Annual pen testing
Connects with what you already use
Connects with what you
already use
No migration. No rip-and-replace. Optible sits on top.
No migration. No rip-and-replace.
Optible sits on top.
Fluxx
SmartyGrants
Salesforce
Blackbaud
SmartSimple
Submittable
Get Started
Simple pricing
Starting from
US$12,000
/year per program
Annual commitment
Full platform access
Document Validation
Dedicated Customer Success
Adaptive rubric training
Unlimited users Generous usage limits
End-To-End Advanced Management
Available globally · Local support in AU, UK & US
Book a demo
See it on your program.
See it on your
program.
Your criteria. Your applications. Your workflow. Not a generic demo.
Your criteria. Your applications.
Your workflow. Not a generic demo.
See it in action
The Optible Founders have been building adaptive rubric technology since 2019.
Follow Us on LinkedIn
Dan Ryan · LinkedIn
Seconds before this selfie Liz Agbor-Tabi Oton was diplomatically encouraging a legit world leader to maintain their commitments to the world's most vulnerable (as they headed off in a motorcade)...
Read on LinkedIn
Dan Ryan · LinkedIn
Next week is huge in NYC----who's going to be there? my 1st unga week was a blur, i was there as UN Youth Rep, and got to be on the very first Global Citizen volunteer team ....
Read on LinkedIn
Nick Boniciolli · LinkedIn
‘We'll give you a grant… to help us process the grants.’ That was the South Australian Government to Optible, several years back...
Read on LinkedIn
Optible AI · LinkedIn
We’re proud to announce that Optible has successfully completed our SOC 2 Type 2 audit with Sensiba LLP, alongside our ISO/IEC 27001 certification. These aren't just checkboxes for us....
Read on LinkedIn
Dan Ryan · LinkedIn
"Rooted in Purpose, Growing Together" is the theme for PEAK Grantmaking's 30th anniversary in St. Louis* I've been in the space for half ....
Read on LinkedIn
Dan Ryan · LinkedIn
Last year I was at the 1st AI Summit in NYC, sharing our vision of empowering millions of changemakers through Optible AI. Grateful to be invited back — and fortunate to already be sharing outcomes ...
Read on LinkedIn
Dan Ryan · LinkedIn
This time last week, we spontaneously decided to go see Djokovic at Fanatics. Put yourself in the room, and stuff happens right? Well we didn’t expect to cross paths ...
Read on LinkedIn
Dan Ryan · LinkedIn
if we just had ONE news headline for the last 14 years — what would you make it? My answer might not be what you'd expect - annnnnd there's a tension in it. 14 years ago I was in NYC volunteering...
Read on LinkedIn
Australia
Lot Fourteen, North Terrace
Adelaide SA 5000
United Kingdom
64 Nile St, London N17SR
United States
904 High St, Palo
Alto CA 94301
Australia
Lot Fourteen, North Terrace
Adelaide SA 5000
United Kingdom
64 Nile St, London N17SR
United States
904 High St, Palo
Alto CA 94301
Australia
Lot Fourteen, North Terrace
Adelaide SA 5000
United Kingdom
64 Nile St, London N17SR
United States
904 High St, Palo
Alto CA 94301